What needs to be clarified
The task is to link each actual item to a contractual line and supporting documents without combining different units.
Materials to prepare
- The contract, specification and handover documents
- An item list with photographs of labels and packaging
- Product documents, component lists and correspondence about the discrepancy
What to compare
- Compare model, variant and serial-number designations.
- Check whether each number identifies the item or one of its components.
- Describe actual characteristics and documentary discrepancies separately.
Possible outcome of the analysis
The analysis may provide an item-by-item identification table and questions about conformity with the agreed delivery.
Limits of the conclusions
A list error alone does not prove substitution or unfitness of the goods; technical properties and legal consequences require separate assessment.